Community Room Policy - Salina Library

Meeting Room Policy

Please click here for a printable Community Room Application Form. Please bring form to the Salina Library circulation desk.

Salina Library makes its meeting room available for use by groups for non-commercial, cultural,
educational and civic purposes. Library programs or meetings take precedence over any other
use.
Salina Library affirms Article VI of the American Library Association’s Library Bill of Rights:
“Libraries which make exhibit spaces and meeting rooms available to the public they serve
should make such facilities available on an equitable basis, regardless of the beliefs or
affiliations of individuals or groups requesting their use.” Authorization to use the meeting
room does not constitute an endorsement by the library of a group or organization’s positions
or beliefs.

Guidelines for Meeting Room Use

Each group requesting use of the meeting room must complete an application before

scheduling a meeting at the library.
All meetings must be free and open to the public. Library staff must have access to the

room at all times.
No fees, dues, or donations may be charged unless approved by the library.
The meeting room may not be used for commercial and/or for-profit purposes or

private social events.
All meetings must be held during regular library hours.
Groups of school-aged children must be chaperoned.
The library reserves the right to cancel meeting room reservations at any time due to a

conflict with a library sponsored program.
In the event that the library unexpectedly closes, any meetings scheduled during that

time will be canceled. The group’s contact person will be informed. The library is not

responsible for notifying group members.
Meeting room use may not disrupt the use of the library by others.
No group may reserve the room more than 90 days in advance.
Salina Library’s name and/or address may not be used as the headquarters of any group.
No posters or signs promoting a meeting or program may be displayed in the library

without permission of library staff.
The library reserves the right to review all materials distributed at meetings.
Decorations, posters or other materials may not be taped or fastened to walls, windows

or the whiteboard.
Permission is required for use of any library owned equipment.
Library staff will not set up the meeting room. Tables and chairs are available for use.
Light refreshments are permitted with prior staff notification. Groups are responsible

for immediate clean-up of the meeting room.
The library will not provide storage of materials or equipment or assume responsibility

for the security of items brought into the meeting room.
Groups are asked to share the number of attendees with library staff following each

meeting.
Individuals may reserve the room for use as a study room up to one week in advance.

Safety Guidelines
No alcohol or tobacco products are permitted in the meeting room.
No open flames or candles are allowed.
Attendance at meetings is limited to 32 people.
All persons using the meeting room are subject to all library rules and regulations.
Large groups or organizations are asked to find alternative parking.
The meeting room must be vacated 10 minutes before closing.
All groups using the meeting room are expected to leave the room in the condition it

was found and clean up any waste. Groups will be charged a minimum of $25 if cleaning

or maintenance service is necessary.
Applicants are responsible for fully communicating anticipated attendance and any out

of the ordinary impact their event might have on library operations.
The library reserves the right to deny or revoke permission to any user or group whose

planned use of the library’s meeting room is deemed detrimental to the

library’s operations, or does not comply with this policy. Violation of policies and

procedures may result in denial of future access to the room.

Approved: 2/21/2022

Meeting Room Policy

Please click here for a printable Community Room Application Form. Please bring form to the Salina Library circulation desk.

Guidelines for Meeting Room Use

Each group requesting use of the meeting room must complete an application before

scheduling a meeting at the library.

All meetings must be free and open to the public. Library staff must have access to the

room at all times.

No fees, dues, or donations may be charged unless approved by the library.

The meeting room may not be used for commercial and/or for-profit purposes or

private social events.

All meetings must be held during regular library hours.

Groups of school-aged children must be chaperoned.

The library reserves the right to cancel meeting room reservations at any time due to a

conflict with a library sponsored program.

In the event that the library unexpectedly closes, any meetings scheduled during that

time will be canceled. The group’s contact person will be informed. The library is not

responsible for notifying group members.

Meeting room use may not disrupt the use of the library by others.

No group may reserve the room more than 90 days in advance.

Salina Library’s name and/or address may not be used as the headquarters of any group.

No posters or signs promoting a meeting or program may be displayed in the library

without permission of library staff.

The library reserves the right to review all materials distributed at meetings.

Decorations, posters or other materials may not be taped or fastened to walls, windows

or the whiteboard.

Permission is required for use of any library owned equipment.

Library staff will not set up the meeting room. Tables and chairs are available for use.

Light refreshments are permitted with prior staff notification. Groups are responsible

for immediate clean-up of the meeting room.

The library will not provide storage of materials or equipment or assume responsibility

for the security of items brought into the meeting room.

Groups are asked to share the number of attendees with library staff following each

meeting.

Individuals may reserve the room for use as a study room up to one week in advance.

Safety Guidelines

No alcohol or tobacco products are permitted in the meeting room.

No open flames or candles are allowed.

Attendance at meetings is limited to 32 people.

All persons using the meeting room are subject to all library rules and regulations.

Large groups or organizations are asked to find alternative parking.

The meeting room must be vacated 10 minutes before closing.

All groups using the meeting room are expected to leave the room in the condition it

was found and clean up any waste. Groups will be charged a minimum of $25 if cleaning

or maintenance service is necessary.

Applicants are responsible for fully communicating anticipated attendance and any out

of the ordinary impact their event might have on library operations.

The library reserves the right to deny or revoke permission to any user or group whose

planned use of the library’s meeting room is deemed detrimental to the

library’s operations, or does not comply with this policy. Violation of policies and

procedures may result in denial of future access to the room.